Our Start

MyEventTracker began out on the trail — helping endurance ride organizers track participants using a large whiteboard. It worked, but it was manual, labor-intensive, and hard to share outside of base camp. We built this system to improve safety accountability and reduce stress on organizers and volunteers.

Evolution

Once we saw the value of the data being captured at checkpoints, the next step was obvious: digitize it and make it more useful. MyEventTracker turned basic checkpoint notes into real-time information such as who is pending, who has passed through, and estimated arrival times (ETAs) at upcoming checkpoints. This helps organizers and checkpoint teams coordinate more efficiently, avoid unnecessary waiting, and keep a clearer picture of the event as it unfolds.

Modernization

Today, MyEventTracker goes beyond base camp. Event information can be shared with participants and support teams so they can stay informed even when they are away from the main staging area. The goal is simple: reduce radio traffic and “where are they?” calls, improve situational awareness, and keep the event running smoothly.

Where We Are Now

MyEventTracker continues to evolve based on real-world use at live events. Recent upgrades focus on speed, reliability, and low-bandwidth operation — especially important when multiple checkpoint stations are working from mobile connections.

  • Live checkpoint refresh: Update pending lists and stats without a full page reload.
  • Multi-station friendly: Works well when multiple volunteers are entering data at the same time.
  • Operator-safe auto refresh: Auto refresh pauses while the date picker is open or unsaved data is present.
  • Faster load times: Shared styling and improved caching reduce repeated downloads during events.

We were highlighted for our support at a National Championship Endurance Horse Ride.

Reprinted from the January 2020 issue of Endurance News, the official publication of the American Endurance Ride Conference, AERC.org

Platform Updates

2026

  • Added live checkpoint refresh for pending lists and statistics (reduced full page reloads during events).
  • Added smart auto refresh that pauses during editing to prevent interrupting data entry.
  • Improved performance with shared CSS and browser caching for static assets.
  • Preserved checkpoint validation indicators across saves and refreshes.

2020–2019

  • Added email/Facebook sharing options for individual events.
  • Added departure tracking from checkpoint options when Hold Time is used at checkpoint.
  • Added Checkpoint Tracker to aid in planning volunteers at checkpoints.
  • Added Notes field for participants.
  • Added a “Save/Add More” button to CP update pages for faster data entry.
  • Added CP names to update pages to reduce data entry errors.
  • Improved ETA calculations, data validation, and display readability for organizers.

Next Steps…

MyEventTracker is maintained through event support and donations. If this system helps your ride operate more smoothly, please consider contributing to help fund hosting, maintenance, and ongoing improvements.

Donate